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Why WhatsApp for Hotels Matters: The Game Changer in Guest Communication.

Discover how the instant, personalized touch of WhatsApp, powered by chatlyn's advanced automation, can elevate your guest experience and set your property apart. Ready to transform every stay into an unforgettable experience? Click to see how!
WhatsApp for Hotels!
Author Alvaro

Hey everyone, let’s talk about how the game has changed for hotel guest communications. Gone are the days when emails were the go-to. Now, it's all about hitting that immediate, personal vibe. And guess what? WhatsApp is leading the charge.

Hotels are quickly catching on. Why? Because texting wins (98% open rate vs. 21% on email). Every time. It’s fast, it’s personal, and it’s what guests prefer. Leading hotels? They're already on board, using WhatsApp to dial up those memorable experiences we all crave.

WhatsApp for Hotels: Why It's a Winner 🏆

Here’s the scoop: WhatsApp blows traditional methods out of the water with sky-high engagement rates. Why does this matter? Because in the world of hospitality, engagement is everything. And WhatsApp isn’t just about chatting. It’s a powerhouse for automation and personalization.

Think sending welcome messages the minute a guest books, or updates that feel super personal, thanks to tools like placeholders and webhooks.

The bottom line? Hotels using WhatsApp are seeing guests that are more engaged, happier, and more likely to come back. Now that’s a win-win if I’ve ever seen one!

WhatsApp - The Ultimate Hotel Communication Tool

Alright, let’s break down why WhatsApp is the MVP in hotel guest communications. We're talking engagement through the roof—far surpassing old-school email. Why? Because it’s instant, interactive, and incredibly user-friendly.

Now, let’s talk about getting personal, because that’s where WhatsApp shines with chatlyn.

  1. Automation? Check. ✅
  2. Personalization? Double check. ✅ ✅

Thanks to chatlyn’s slick features like placeholders, APIs, and webhooks, every message sent feels like it’s crafted just for the recipient.


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Mastering Guest Engagement with WhatsApp Automation

Pre-Stay Magic:

Booking Confirmation: Right after booking, guests get an automated message that confirms all the deets—names, dates, you name it—making them feel secure and attended to.

Pre-Arrival Prep:

A few days out? Time to upsell.💸 Offer those extra services like airport transfers or dinner reservations with a quick message. It’s all about enhancing their experience—and your revenue.

During the Stay Vibes:

  1. Welcome Message: Check-in day just got a whole lot warmer. Send a personalized welcome message with the guest’s name, local weather, and a quick guide to your amenities. Something like, "Welcome, [Guest Name]! We hope you enjoy your stay in [City]. Today’s weather is [Weather Condition]. Let us know if you need anything!"
  2. Room Access: No keycard? No problem. We've partnered with a tech lock provide like FlexiPass to send secure room access links directly through WhatsApp. "Hi [Guest Name], here’s your room 101 access link [Secure Link]. Enjoy your stay!"

Instant Support:

Need extra pillows or a midnight snack? Guests can hit you up on WhatsApp to request anything, anytime.

Post-Stay Connection:

  1. Feedback Request: After they check out, shoot over a quick message asking for feedback. Keep it simple with a direct link to a form.
  2. Re-engagement Offers: Keep them coming back with targeted offers based on their preferences and past stays. Maybe something like, "Thanks for staying with us, [Guest Name]! How about a 10% discount on your next visit? Click here [Link] to book."

Wrap-Up: With WhatsApp and chatlyn, you’re not just talking; you’re engaging, personalizing, and revolutionizing the way you connect with guests. Ready to level up? Let’s make those guest experiences unforgettable!

Setting Up WhatsApp Automation with chatlyn

Let’s get into the nuts and bolts of setting up WhatsApp automation using chatlyn. It’s easier than you think, and the payoff is huge.

Step into Automation Studio:

This is where the magic happens. 🪄 You can automate the entire guest journey—from pre-arrival to post-stay follow-ups. Set up triggers based on guest actions or predefined schedules. Want to send a welcome message right after check-in? Or a thank you note the day after checkout? Map it out in the Automation Studio aka. Journey Builder. It’s like setting a clock—once you wind it up, it keeps ticking on its own.

APIs and Webhooks:

Need real-time weather updates in your welcome messages? Or want to integrate smart locks that let guests use their phones as room keys? Hook those external services into chatlyn using APIs and webhooks. This lets you pull in external data or trigger actions in other systems—automatically. 

Best Practices for WhatsApp Communication in Hotels

Now that you’re set up, let’s make sure you’re sending messages that hit the mark every time.

Crafting the Perfect Message:

Keep it short, sweet, and personal. Use the guest’s name, be conversational, and always add a touch of warmth. Remember, each message should add value—whether it’s informational, promotional, or just a check-in to enhance their stay.

Respecting Privacy:

This is big. Always ensure guests have opted in to receive messages via WhatsApp. And if they want out? Make it easy to opt out. Managing these preferences carefully not only respects guest privacy but also aligns with legal standards.

Be Proactive but Not Pushy:

Timing is everything. Send messages at appropriate times—no one wants a room service promo at 3 AM. 😠  And always be responsive. If a guest reaches out, make sure they’re not left waiting. (Not happening if you have an AI Chatbot 🤖 ready to answer)

Unleashing the Power of WhatsApp with chatlyn

So, what’s the big takeaway? WhatsApp isn’t just another messaging platform—it’s a game changer for guest communications. It turns standard interactions into personal, immediate connections that today’s travelers not only appreciate but expect.

Hotels that harness the power of chatlyn to manage these WhatsApp interactions are not just staying current—they’re staying ahead. They’re offering a level of convenience and personalization that can set them apart from the competition, turning every stay into an experience and every guest into a potential repeat visitor.

Take the Next Step with chatlyn 🦜

Ready to transform your hotel’s communication strategy? It’s time to see what chatlyn can do for you. Automate, personalize, and revolutionize your guest interactions with the power of WhatsApp combined with the advanced capabilities of chatlyn.

Don’t wait to upgrade your guest experience. Experience it with a free demo to talk with one of our consultants who can tailor chatlyn’s capabilities to your needs.

Dive into the future of hotel communications and see the difference for yourself. Start here: Explore chatlyn’s capabilities


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